Job Description

TalentFirst is excited to present an Executive Assistant opportunity for a service-oriented professional. As a vital part of our small, purpose-driven non-profit, this position will provide high-level administrative and strategic support to the President, Board of Directors, and Directors Team. Our ideal candidate will have exceptional project management skills, be highly organized, and have a proven history of building strong relationships and effectively driving operational success. This is the perfect opportunity to apply your project management skills to a meaningful cause and make a tangible impact on our West Michigan community. Our CEO alliance brings together 100+ local executives who rely on data and expertise to illuminate gaps, evaluate strategies, and advocate for solutions to attract, retain, and develop the talent West Michigan employers need today and in the future. Working with educators, workforce leaders, policymakers, and other key stakeholders, TalentFirst is committed to making West Michigan a top 20% employment region. As our President’s Executive Assistant, your responsibilities fall into the following five areas: Executive Support:

• Manage scheduling, prioritize inquiries, and resolve conflicts to ensure smooth operations
• Prepare essential documents, including correspondence, reports, and presentations
• Coordinate travel logistics and process expense reports
• Act as a liaison between the President, Board of Directors, and Directors Team
• Oversee Board and committee meetings, handling agendas, materials, minutes, and follow-ups

Project & Event Management:

• Support key initiatives and special projects to support organizational goals
• Plan and execute events, including membership functions and engagement activities

Fundraising:

• Oversee membership renewals and track data for retention and growth
• Support fund development through recruitment and grant solicitations
• Maintain accurate membership records and drive engagement initiatives

Marketing & Communications Support:

• Support marketing, public relations, and outreach efforts
• Manage event promotions and assess performance for continuous improvement
• Contribute to digital marketing and social media strategies

Office & Administrative Operations:

• Maintain contact lists and organizational records
• Support financial tracking and administrative tasks, including bookkeeping
• Implement process improvements for enhanced efficiency
• Advise on operational and strategic matters

We believe you should have the following skills to be successful as our President’s Executive Assistant:

• Bachelor’s degree in business, marketing, communications, or a related field
• Minimum of 3 years of experience providing high-level support to assigned C-level executive(s)
• Executive project management experience ideally including fundraising, event planning, and/or marketing/communications
• Exceptional ability to multitask, manage, prioritize, organize, plan, focus, adapt to changes quickly, and follow through
• Possess a strong sense of judgment and ethical conduct when dealing with confidential matters
• Ability to leverage excellent people skills to connect, communicate, build trusted relationships, and provide the utmost level of customer service
• Proven history of achieving organizational objectives, driving operational efficiencies, and high-quality performance
• Proficiency in Microsoft Office Suite and data management systems

Bonus points if you have any of the following:

• Prior experience in a nonprofit setting
• Working knowledge of HubSpot, Canva, Asana, and/or QuickBooks

If you are enthusiastic about driving impactful changes, shaping the future of talent development, and contributing to the prosperity of West Michigan, apply today to join our team. TalentFirst offers a competitive wage and bonus program, excellent benefits, work/life balance, and a collaborative work environment. Together, let's build a future where everyone thrives. Learn more about TalentFirst:

Job Tags

Full time, Work at office, Local area,

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