Job Description

File Clerk Job Responsibilities:

• Uploads digital files and data.
• Organizes and archives records and documents.
• Makes copies of paperwork and distributes as needed.
• Retrieves data and files for other departments and personnel.
• Uses alphabetical and numerical systems to organize paper and electronic records documents.
• Checks paperwork digital forms and files updating or correcting documentation as needed.
• Updates filing systems and devises new filing and organizational and storage systems for data and documents as needed.
• Creates new files and provides needed information on forms and reports.
• Secures and protects the privacy of documents.
• Scans paper documents and verifies that scanned documents are clear and legible.
• Processes requests for files and data.
• Records when and what documents have been borrowed and returned.
• Monitors filing materials and office supplies and works with vendors to secure needed supplies or reports when new purchases need to be made to purchasing officer.
• Discards documents when required in accordance with official procedures.
• Transcribes audio and video content.
• Operates office equipment.
• Looks for ways to improve filing systems and designs forms and templates for data entry.
• Types and performs data entry.
• Works with warehouse personnel or outside storage vendors to assure safe archiving of documents.
• Checks and corrects documentation and placement of previously filed documents.

File Clerk Qualifications/Skills:

• Strong organizational skills
• Attention to detail
• Integrity discretion and respect for confidentiality and privacy
• A dedication to preserving information and materials
• Adept typing wordprocessing and data entry skills
• Clear handwriting
• Ability to read and understand a wide range of materials
• Verbal communication and interpersonal skills
• Research and critical thinking skills

Education Experience & Licensing Requirements:

• High school graduate or equivalent
• Knowledge of basic office and administrative software such as MS Office
• Experience working in an office setting
• Previous clerical experience
• Experience working with filekeeping software or cloud storage a plus

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